Notifications & Reminders

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Confirmation Emails

When a meeting is booked, both the host and the visitor automatically receive a confirmation email with all the meeting details. The event is also added directly to the host’s connected calendar. Confirmation email includes:

• Meeting title and type
• Date and time (in each recipient’s timezone)
• Meeting location or video link
• An “Add to Google Calendar” link
• Links to reschedule or cancel

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Reminder Emails

Reduce no-shows by sending a reminder email before the meeting. Each scheduling page can send one reminder per meeting — choose the timing in the page’s Notifications tab. Timing options: 15 minutes before, 30 minutes before, 1 hour before (default), or 24 hours before.

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Cancellation Emails

When a meeting is cancelled by either party (including cancellations made directly in the host’s Google Calendar), an automatic notification is sent to everyone involved. Cancellation emails include the original meeting details and a link to rebook. The calendar event is automatically removed from the host’s calendar.

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Reschedule Emails

When a meeting is rescheduled, both parties receive an updated notification with the new date and time. Reschedule emails show the new meeting time and an updated “Add to Google Calendar” link, and the original calendar event is automatically updated.

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Custom Templates

Customize the content of your notification emails in the scheduling page’s Notifications tab. Each email type (confirmation, reminder, cancellation, reschedule) can be toggled on or off, sent to the host and/or the attendee, and customized with token variables that are replaced with actual meeting data. Use the token insert button in the editor to add tokens. Available Token Variables:

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Next Steps