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Zapier
Zapier is available on all plans, including Free. Using Zapier as a destination inside OrbitForms Workflows requires a paid plan.
The Zapier integration lets you connect OrbitForms forms to over 5,000 applications. When someone submits your form, Zapier can automatically create tasks, send notifications, add records to databases, and much more—all without writing any code.

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Key Features

5,000+ App Connections

Connect to virtually any app in the Zapier ecosystem

Instant Triggers

Form submissions trigger Zaps in real-time

Multi-Step Workflows

Chain multiple actions together in a single Zap

No Code Required

Visual editor for building complex automations

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Setting Up the Integration

1

Open Zapier and search for OrbitForms

Go to zapier.com, click “Create Zap”, and search for “OrbitForms” in the trigger app search.
2

Choose the trigger event

Select “New Form Submission” as your trigger. This fires whenever someone submits one of your forms.
3

Connect your OrbitForms account

Click “Connect” and authorize Zapier to access your OrbitForms forms. You’ll be redirected to sign in.
4

Select a form (optional)

Choose a specific form to trigger on, or select “All Forms” to trigger on any form submission.
5

Add your action(s)

Choose what happens when a form is submitted—add to CRM, send email, create task, etc.
6

Test and publish

Test your Zap with sample data, then turn it on to start automating.

Google Sheets

Add form submissions as new rows in a spreadsheet

Slack

Send a message to a channel when a form is submitted

Gmail

Send a personalized email to new form respondents

Trello

Create a new card for each form submission

Notion

Add submissions to a Notion database

HubSpot

Create or update contacts in your CRM

Mailchimp

Add new subscribers to your email list

Asana

Create tasks from form submissions
Explore all integrations on Zapier →

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Data Available in Zapier

When a form is submitted, Zapier receives the following data:

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Using Zapier with OrbitForms Workflows

Zapier and OrbitForms’s native workflows complement each other. Use workflows for AI-powered processing and qualification, then use Zapier to extend automation to apps that aren’t natively supported.
  • Qualify leads with AI in Orbit, then sync qualified leads to your CRM via Zapier
  • Enrich form data with Clay, then trigger a Zap to create detailed records
  • Use Orbit workflows for real-time notifications, Zapier for batch operations
  • Route submissions through multiple apps with Zapier’s multi-step Zaps

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Troubleshooting

Zap not triggering on submissions? Make sure your Zap is turned on (published). Also check that the form you selected in the trigger matches the form being submitted.
Connection expired or disconnected? Go to your Zapier account settings, find the OrbitForms connection, and reconnect. You may need to reauthorize if your session expired.
Missing form fields in Zapier? Zapier shows sample data from your last submission. Submit a test form with all fields filled out, then refresh the sample in Zapier.
Zap running but action failing? Check the Zap history in Zapier for error details. The issue is usually with the action app configuration, not the OrbitForms trigger.

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For Developers

If you’re building a custom integration or extending the Zapier connector, here are the relevant API endpoints:
  • POST /api/integrations/zapier/subscribe — Subscribe to form submission events
  • DELETE /api/integrations/zapier/subscribe — Unsubscribe from events
  • GET /api/integrations/zapier/sample — Get sample submission data for testing

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Next Steps

Create Your First Zap

Get started on Zapier

Slack Integration

Native Slack notifications