Notion Integration

Overview

Connect your OrbitForms forms to Notion and automatically add submissions as pages in your databases. Perfect for tracking leads, managing requests, or building custom workflows in your team workspace. OrbitForms offers two ways to integrate with Notion: Integration Page for direct form-to-database connections and Workflows for advanced routing and filtering.

Create Pages

Automatically create new pages in your Notion database from form submissions

Property Mapping

Map form fields to any Notion property including selects, dates, and more

Rich Text Support

Long-form responses are added as rich text content in the page body

Workflow Integration

Use with AI qualification and enrichment before sending to Notion

Choose Your Integration Method

Notion can be set up in two ways. Choose based on your needs:

Integration Page

Use the Integration page when you want to send all form submissions directly to Notion without any filtering.

Simple 1:1 form-to-database mapping
No need for lead qualification first
Fastest setup for basic tracking

Set up Integration

Workflows

Use Workflows when you need filtering, enrichment, or AI qualification before sending to Notion.

Filter by lead score or qualification
Enrich leads before sending (Clay, etc.)
Use AI SDR qualification first
Route different leads to different databases

Learn more about Workflows

Step 1: Create a Notion Integration

First, you need to create an internal integration in your Notion workspace. This generates the API token that OrbitForms uses to connect.

Go to Notion Integrations

Open your browser and navigate to the Notion integrations page.Navigate to notion.so/my-integrations

Create new integration

Click the “New integration” button to start creating your integration.

Name your integration

Enter a name like “OrbitForms Forms” and select the workspace you want to connect.

Set capabilities

Make sure “Read content”, “Update content”, and “Insert content” are enabled. These are required for OrbitForms to create pages.

Submit and copy token

Click “Submit” to create the integration. Then copy your Internal Integration Token — you’ll need this in a later step.

For more details from Notion: Create a Notion Integration Guide →

Notion integrations can only access pages and databases that have been explicitly shared with them. You need to invite your integration to your target database.

Open your database in Notion

Navigate to the database where you want form submissions to appear.

Click the share button

Click the ”…” menu in the top right corner of the database.

Add connections

Click “Add connections” or “Connect to” option.

Search for your integration

Type the name of your integration (e.g., “OrbitForms Forms”) and select it.

Confirm access

Click “Confirm” to grant your integration access to this database.

Important: You must share each database you want to use with OrbitForms. If you don’t see your database in the dropdown later, it means the integration doesn’t have access.

Step 3: Connect Notion in OrbitForms

Now connect your Notion integration to OrbitForms using the token you copied earlier.

Go to Integrations in OrbitForms

From your dashboard, click “Integrations” in the left sidebar.

Find Notion

Scroll down or search for “Notion” in the integrations list.

Click to configure

Click on the Notion card to open the configuration panel.

Paste your integration token

Paste the Internal Integration Token you copied from Notion into the token field.

Click Connect

Click the “Connect Notion” button. You should see a success message and your shared databases will load.

Step 4: Configure Form Field Mapping

Map your form fields to your Notion database properties. Each form field can be connected to a specific property in your database.

Select a form to configure

After connecting, you’ll see a list of your forms. Click on the form you want to connect to Notion.

Select your database

Choose which Notion database should receive the form submissions from the dropdown.

Map the Title field (required)

Every Notion database needs a Title property. Map a form field (like Name or Email) to serve as the page title.

Map additional fields

Map other form fields to their corresponding database properties. Match field types where possible (email to Email, dates to Date, etc.).

Click Save

Click “Save” to save your mapping. New form submissions will now create pages in your Notion database.

Supported Property Types

OrbitForms supports mapping to these Notion database property types:

Property Type	Description	Best For
Title	Primary name field (required)	Name, Subject, Email
Email	Email addresses	Contact email
Phone	Phone numbers	Phone number fields
Text	Short text content	Company, Short answers
Rich Text	Long-form content	Messages, Notes
Select	Single choice from options	Status, Type, Source
Multi-select	Multiple choices	Tags, Interests
Date	Date values	Submitted at, Deadline
Checkbox	Boolean true/false	Subscribed, Agreed
URL	Website links	Website, Portfolio

Using Notion with Workflows

For advanced use cases, add Notion as a destination in your workflows. This gives you more control over which submissions get sent to Notion. Use workflows when you need to:

Send only qualified leads to your Notion database
Include enriched data from Clay, Clearbit, or other sources
Route different form submissions to different Notion databases
Combine with other destinations like CRMs in a single flow
Use AI SDR to classify leads before adding to Notion

Adding Notion to a Workflow

Create or open a workflow

Go to Workflows in your dashboard and create a new workflow or open an existing one.

Add a trigger

Set up a Form Submission trigger for the form(s) you want to connect.

Add any intermediate steps (optional)

Add AI Agent for qualification, Enrichment nodes, or Filter nodes as needed.

Add Notion destination

Click the + button and select Notion from the destinations list.

Configure the Notion node

Select your database and map your fields. You can use enriched data from previous nodes.

Save and activate

Save your workflow and toggle it to Active. Submissions will now flow through your workflow.

Example: Lead Tracking Database — A common workflow that enriches and qualifies leads before adding to Notion:Form Submission → AI Agent (Qualify) → Clay (Enrich) → Notion

Verifying Your Integration

After setting up your integration, verify that pages are being created in your Notion database:

Submit a test form

Fill out and submit your form with test data to trigger a page creation.

Open your Notion database

Go to the database you connected and look for the new page.

Verify the page data

Check that the page was created with the correct property values from your form submission.

Troubleshooting

Integration token invalid?

Verify your integration is still active at notion.so/my-integrations. If you regenerated the token, update it in OrbitForms by disconnecting and reconnecting.

Pages not appearing in database?

Check that your form has a valid mapping saved. Also verify the Title field is mapped — Notion requires a Title property for every page.

Select values not matching?

For Select and Multi-select properties, the option must already exist in your Notion database or it will be created automatically. Make sure the values match exactly (case-sensitive).

Long text getting truncated?

For long-form content like messages or notes, use a Rich Text property type instead of Text. Rich Text supports longer content and formatting.

Resources

Manage Your Integrations

Notion integrations dashboard