> ## Documentation Index
> Fetch the complete documentation index at: https://docs.orbitforms.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Zapier Integration

> Connect to 5,000+ apps with automated workflows

<img src="https://mintcdn.com/orbitai-d647f397/T1yKN7sdBmMTM8cv/_images/integrations/zapier.svg?fit=max&auto=format&n=T1yKN7sdBmMTM8cv&q=85&s=57b79caa02205dedaf6c8b879067976a" alt="Zapier" width="56" data-path="_images/integrations/zapier.svg" />

<Note>Zapier is available on all plans, including **Free**. Using Zapier as a destination inside OrbitForms Workflows requires a paid plan.</Note>

The Zapier integration lets you connect OrbitForms forms to over 5,000 applications. When someone submits your form, Zapier can automatically create tasks, send notifications, add records to databases, and much more—all without writing any code.

## Key Features

<CardGroup cols={2}>
  <Card title="5,000+ App Connections" icon="layer-group">
    Connect to virtually any app in the Zapier ecosystem
  </Card>

  <Card title="Instant Triggers" icon="bolt">
    Form submissions trigger Zaps in real-time
  </Card>

  <Card title="Multi-Step Workflows" icon="code-branch">
    Chain multiple actions together in a single Zap
  </Card>

  <Card title="No Code Required" icon="gear">
    Visual editor for building complex automations
  </Card>
</CardGroup>

## Setting Up the Integration

<Steps>
  <Step title="Open Zapier and search for OrbitForms">
    Go to zapier.com, click "Create Zap", and search for "OrbitForms" in the trigger app search.
  </Step>

  <Step title="Choose the trigger event">
    Select "New Form Submission" as your trigger. This fires whenever someone submits one of your forms.
  </Step>

  <Step title="Connect your OrbitForms account">
    Click "Connect" and authorize Zapier to access your OrbitForms forms. You'll be redirected to sign in.
  </Step>

  <Step title="Select a form (optional)">
    Choose a specific form to trigger on, or select "All Forms" to trigger on any form submission.
  </Step>

  <Step title="Add your action(s)">
    Choose what happens when a form is submitted—add to CRM, send email, create task, etc.
  </Step>

  <Step title="Test and publish">
    Test your Zap with sample data, then turn it on to start automating.
  </Step>
</Steps>

## Popular Zap Ideas

<CardGroup cols={2}>
  <Card title="Google Sheets">
    Add form submissions as new rows in a spreadsheet
  </Card>

  <Card title="Slack">
    Send a message to a channel when a form is submitted
  </Card>

  <Card title="Gmail">
    Send a personalized email to new form respondents
  </Card>

  <Card title="Trello">
    Create a new card for each form submission
  </Card>

  <Card title="Notion">
    Add submissions to a Notion database
  </Card>

  <Card title="HubSpot">
    Create or update contacts in your CRM
  </Card>

  <Card title="Mailchimp">
    Add new subscribers to your email list
  </Card>

  <Card title="Asana">
    Create tasks from form submissions
  </Card>
</CardGroup>

[Explore all integrations on Zapier →](https://zapier.com/apps/orbit-ai-forms/integrations)

## Data Available in Zapier

When a form is submitted, Zapier receives the following data:

| Field           | Description                                        |
| --------------- | -------------------------------------------------- |
| `form_id`       | Unique identifier of the form                      |
| `form_name`     | The title of your form                             |
| `submission_id` | Unique identifier for this submission              |
| `submitted_at`  | ISO timestamp when the form was submitted          |
| `data.*`        | All form field values (email, name, message, etc.) |

## Using Zapier with OrbitForms Workflows

Zapier and OrbitForms's native workflows complement each other. Use workflows for AI-powered processing and qualification, then use Zapier to extend automation to apps that aren't natively supported.

* Qualify leads with AI in Orbit, then sync qualified leads to your CRM via Zapier
* Enrich form data with Clay, then trigger a Zap to create detailed records
* Use Orbit workflows for real-time notifications, Zapier for batch operations
* Route submissions through multiple apps with Zapier's multi-step Zaps

## Troubleshooting

<Warning>
  **Zap not triggering on submissions?**
  Make sure your Zap is turned on (published). Also check that the form you selected in the trigger matches the form being submitted.
</Warning>

<Warning>
  **Connection expired or disconnected?**
  Go to your Zapier account settings, find the OrbitForms connection, and reconnect. You may need to reauthorize if your session expired.
</Warning>

<Warning>
  **Missing form fields in Zapier?**
  Zapier shows sample data from your last submission. Submit a test form with all fields filled out, then refresh the sample in Zapier.
</Warning>

<Warning>
  **Zap running but action failing?**
  Check the Zap history in Zapier for error details. The issue is usually with the action app configuration, not the OrbitForms trigger.
</Warning>

## For Developers

If you're building a custom integration or extending the Zapier connector, here are the relevant API endpoints:

* `POST /api/integrations/zapier/subscribe` — Subscribe to form submission events
* `DELETE /api/integrations/zapier/subscribe` — Unsubscribe from events
* `GET /api/integrations/zapier/sample` — Get sample submission data for testing

***

## Next Steps

<CardGroup cols={2}>
  <Card title="Create Your First Zap" icon="arrow-up-right-from-square" href="https://zapier.com/apps/orbit-ai-forms/integrations">
    Get started on Zapier
  </Card>

  <Card title="Slack Integration" icon="https://mintcdn.com/orbitai-d647f397/T1yKN7sdBmMTM8cv/_images/integrations/slack.svg?fit=max&auto=format&n=T1yKN7sdBmMTM8cv&q=85&s=a3500e56190bcac222907b8e38a5f9c2" href="/guides/integrations/slack" width="53" height="53" data-path="_images/integrations/slack.svg">
    Native Slack notifications
  </Card>
</CardGroup>